Google Apps Business Edition

google apps for business

Google Apps is an enterprise-ready suite of applications that includes Gmail, Google Calendar (shared calendaring), Google Docs and Spreadsheets (online document hosting and collaboration), Google Sites (team site creation and publishing), and Google Video (easy, secure sharing of video content).

Google Apps messaging tools include email, calendar and instant messaging solutions that help employees communicate and stay connected, wherever and whenever they work. These web-based services can be securely accessed from any browser, work on mobile devices like BlackBerry and iPhone, and integrate with other popular email systems like Microsoft Outlook, Apple Mail, and more. What’s more, Google Apps’ SAML-based Single Sign-On (SSO) capability integrates seamlessly with existing enterprise security and authentication services. Google Apps deliver productivity and reduce IT workload with a hosted, 99.9% uptime solution that gets teams working together fast.

Messaging overview

Gmail

Get control of spam Advanced filters keep spam from employees’ inboxes so they can focus on messages that matter, and IT admins can focus on other initiatives.
Keep all your email 25 GB of storage per user means that inbox quotas and deletion schedules are a thing of the past.
Integrated instant messaging Connect with contacts instantly without launching a separate application or leaving your inbox. No software required.
Built-in voice and video chat Voice and video conversations, integrated into Gmail, make it easy to connect face-to-face with co-workers around the world.
Find messages instantly Powerful Google search technology is built into Gmail, turning your inbox into your own private and secure Google search engine for email.
Protect and secure sensitive information Additional spam filtering from Postini provides employees with an additional layer of protection and policy-enforced encryption between domains using standard TLS protocols. Centrally-managed content filters enable companies to create custom inbound and outbound policies to keep sensitive information safe.
Mobile integration Email and IM are easily accessible on the iPhone, BlackBerry, or other smart phones through client applications or web interfaces optimized to run on mobile browsers.
Migrate existing email Built-in migration tools let you easily migrate email from legacy systems into Google Apps email accounts.

Google Calendar

Easily schedule appointments Schedule appointments, meetings, and events. Easily enter meeting details online and let Google Calendar send invitations and update RSVPs. Overlay multiple calendars to see when people – or rooms – are available.
Share project calendars Calendars can be shared company-wide or with select co-workers. Users can select from a range of permission settings when sharing calendars with others – choosing who sees event details or makes calendar changes.
Embed calendar on web pages Embed a daily, weekly, or monthly calendar in Google Sites or on any web page; no programming required.
Publish calendars Publicize external company events by publishing a calendar and making it searchable to the world in the Google Calendar gallery.
Mobile access View and edit event details, add new events, and invite guests, using mobile devices like BlackBerry and iPhone. Receive calendar notifications via SMS.
Create online communities and share information via email or web discussions. Employees can create and manage groups without IT support. Google Groups is available within Google Apps Premier and Google Apps Education Editions.
Securely share content with a group Share Google Docs, Calendar, Sites, and Videos with a group instead of individuals. Members can be added to and removed from the group allowing the group owner to manage who has access to content.
Browse and search group archives Group members can access and search archives of mail sent to their lists to efficiently find topics of interest.
Customizable settings Group owners have fine controls to manage their groups. This includes the ability to set up domain specific mailing addresses which can be used for internal or external purposes and moderate messages if approval is required before message distribution.
Group members also control how to access information, either via individual messages, daily digests, or no email at all.
IT administrators have advanced capabilities, and control the types of groups

Google Groups

Create online communities and share information via email or web discussions. Employees can create and manage groups without IT support. Google Groups is available within Google Apps Premier and Google Apps Education Editions.
Securely share content with a group Share Google Docs, Calendar, Sites, and Videos with a group instead of individuals. Members can be added to and removed from the group allowing the group owner to manage who has access to content.
Browse and search group archives Group members can access and search archives of mail sent to their lists to efficiently find topics of interest.
Customizable settings Group owners have fine controls to manage their groups. This includes the ability to set up domain specific mailing addresses which can be used for internal or external purposes and moderate messages if approval is required before message distribution.
Group members also control how to access information, either via individual messages, daily digests, or no email at all.
IT administrators have advanced capabilities, and control the types of groups

Collaboration Overview

Google Apps enable secure, real-time collaboration among workgroups of all sizes. With hosted documents – word processing, spreadsheets, and presentations – web-based video access, and easy site-building tools, Google makes information usable from any browser or smart phone, whenever and wherever users work.

Google Docs (documents, spreadsheets, and presentations)

Real-time, simultaneous editing Let multiple users work together, editing online at the same time. Collaborate real-time within your domain, or allow edits by external partners or clients.
No need for file attachments Version control is easy because workers share the same online copy of each doc. All revisions are saved, organized, and recoverable.
Embed Docs on web pages Display documents, spreadsheets, and presentations in Google Sites with just a few clicks. Use the provided HTML code to embed presentations onto a website, existing intranet, or blog.
Present and publish through the web Deliver presentations to remote audiences through an open browser window, and publish documents and spreadsheets as internal web pages for easy employee review.
Easy-to-make surveys and web forms Forms within Google Spreadsheets let users create forms, collecting survey data, registrations, or other form-based input. Forms can be published on web pages, embedded in documents, or sent in email. Input automatically populates the associated spreadsheet.
Use pre-built, customizable templates Professionally-designed business document templates – business cards, letterhead, employee time sheets and more – are easily accessed and shared in the Google Docs template gallery.
Manage and access files online All Google Docs files (documents, spreadsheets, and presentations) are available and searchable online, letting authorized users access their files from anywhere, even on mobile devices like BlackBerry and iPhone.
Work seamlessly with traditional file formats Import from, export to, and collaboratively edit or publish with .doc, .xls, .csv, .ppt, .txt, .html, .pdf, and other formats.
Automate simple tasks across Google products Use Google Apps Script to customize Google Docs spreadsheets, link Google products and automate repetitive tasks directly from Google Docs spreadsheets.
Build any type of website Create all types of websites: corporate intranet, team, project, departmental, training, wikis, and more. Sites can be shared internally with external users like partners, clients, and vendors.
Embed rich content Display documents, spreadsheets, presentations, videos, web forms, photo slide shows, and gadgets all in one place, with no coding required.
Find information instantly Google search technology is built in, so employees can find business content simply by using the familiar Google search box.
Communicate visually Share more information in less time, making content like trainings and executive communications more personal, visual,and engaging.
Easy, web-based video sharing Google securely hosts and streams your videos – no need to email large files, store videos locally, or purchase a video storage solution. Employees can upload or view internal videos without needing any special software – just a standard browser.
Embed videos anywhere Videos can be easily displayed on Google Sites, your existing intranet, or any web page.
Community features Users can rate videos, add comments, and use internal tags to make videos more discoverable for subsequent viewers.
Centralize video management Administrators can view all uploaded content and remove videos if necessary.

Google Sites

Build any type of website Create all types of websites: corporate intranet, team, project, departmental, training, wikis, and more. Sites can be shared internally with external users like partners, clients, and vendors.
Embed rich content Display documents, spreadsheets, presentations, videos, web forms, photo slide shows, and gadgets all in one place, with no coding required.
Find information instantly Google search technology is built in, so employees can find business content simply by using the familiar Google search box.
Communicate visually Share more information in less time, making content like trainings and executive communications more personal, visual,and engaging.
Easy, web-based video sharing Google securely hosts and streams your videos – no need to email large files, store videos locally, or purchase a video storage solution. Employees can upload or view internal videos without needing any special software – just a standard browser.
Embed videos anywhere Videos can be easily displayed on Google Sites, your existing intranet, or any web page.
Community features Users can rate videos, add comments, and use internal tags to make videos more discoverable for subsequent viewers.
Centralize video management Administrators can view all uploaded content and remove videos if necessary.

Google Video

Communicate visually Share more information in less time, making content like trainings and executive communications more personal, visual,and engaging.
Easy, web-based video sharing Google securely hosts and streams your videos – no need to email large files, store videos locally, or purchase a video storage solution. Employees can upload or view internal videos without needing any special software – just a standard browser.
Embed videos anywhere Videos can be easily displayed on Google Sites, your existing intranet, or any web page.
Community features Users can rate videos, add comments, and use internal tags to make videos more discoverable for subsequent viewers.
Centralize video management Administrators can view all uploaded content and remove videos if necessary.