Getting Started with Google Apps

Thanks for signing up with us for Google Apps for Business. Google Apps work best with the Google Chrome browser (download).

To get to your Google Apps, go to mail.YOURDOMAIN.COM (of course, replace YOURDOMAIN.COM with the name of your own domain).

Passwords

Use the id and password that we sent you. You'll be prompted to change your password at first login. You should use a 'complex' password (the longer the better). Don't use dictionary words, birthdays, etc. Don't use the most common passwords. Some people really use 'password' or '123456' or 'abc123' or 'qwerty' or 'letmein' or other simple strings that can be cracked in milliseconds. Make your password at least 12 characters - 20 is exponentially better. Use a mix of letters, numbers, and special characters. There are lots of techniques to devise complex, but easy to remember, passwords using character substitution, phrases, and acronyms. Microsoft suggestions.  Google suggestions.   Consumer Reports suggestions

Your email contains lots of information you don't want bad guys to know. Make it hard for them to get it. Even more secure is 'two-factor' authentication. Your Google account can be configured to use both your password and an ever changing code generated on your cellphone.

If you want a secure place to store your passwords (and, no, the sticky note on your monitor does not qualify) consider a password vault such as KeePass Password Safe. There are many other options.

The best place to start learning about Google Apps is the official learning site

Google Apps Desktop Shortcuts

To easily get to your Google Apps., download the Google Apps desktop. This will set up some shortcuts for you and launch your apps in a streamlined Chrome window. To get the desktop features, go to

http://dl.google.com/tag/s/ap=YOURDOMAIN.COM/googlewebapps/en/googleappsstandalonesetuptagged.exe  (replace YOURDOMAIN.COM with your own domain name)

Microsoft Outlook

You probably won't need to use Outlook. We suggest trying Google Apps without it. There are some differences (see here), but most people can quickly adjust. One thing that we've heard most about is Gmail's default setting to show emails in conversation mode, with notes and replies grouped together. If you don't like that (as we do not), go to the gear icon at top right of your email panel, click settings, and go to the 'General' tab. Turn off conversational mode (if we haven't already done it for you).

If you really, really, really need Outlook, get Google Apps Sync for Microsoft Outlook. Follow the instructions at that link.

Mobile Set-up

To setup Google Apps on your mobile device (Android, iPhone, Blackberry, Windows), find instructions here. After setup, you'll be able to use your Apps on all your devices and keep them in sync.

Other Apps

Be sure to explore using all the other applications in Google Apps for Business (Contacts, Chat, Calendar, Documents, Drive, Sites, and Groups). With Google Drive, you can store your documents safely and securely AND keep them in sync with your desktop.

Find some useful Tips & Tricks here.

The best place to start learning about Google Apps is the official learning site

Google Apps Alerts

G Suite Update Alerts

This official feed from the G Suite team provides essential information about new features and improvements for G Suite customers.
  • The app launcher in the Google Bar makes it easy for users to quickly access Google apps like Drive, Gmail, and Calendar. Savvy users can even customize the launcher to place the apps they use most at the top and they apps they visit less often at the bottom.We want...

  • Google Vault can help your organization meet its legal needs by offering an easy way to preserve and retrieve user data. To harness the full potential of Vault, however, you may need to integrate its functionality with other tools and processes that your business employs. Today, we’re making that possible...

  • Security Key Enforcement was launched in January 2017 and allows a G Suite Enterprise domain admin to enforce the use of security keys as a two-factor authentication option to protect users against phishing. In addition to security key enforcement, G Suite domain admins also have the options of other 2SV...

  • We know that many of your organizations work with contractors, vendors, and other third parties who don’t have Google accounts, and we recognize that it’s crucial you’re empowered to share information with them in a quick, easy, and secure way. That’s why, in response to your feedback, we’ll soon make...

  • Following its official launch back in May, Jamboard is helping businesses collaborate more efficiently by bringing the power of the cloud into their team brainstorms. Starting today, we’re adding several helpful features to both the Jamboard device and app to make this experience even more productive.Object duplicationUsers can now duplicate...

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